Frequently Asked Questions Bay to Birdwood 2020

For participants with vehicles

I have registered a vehicle, what can I expect to happen before the big day?

To meet the COVIDsafe Management Plan all registrants will receive forms that must be completed and returned. This will provide contact tracing details for all intended occupants of the vehicle as well as a wellbeing pre-declaration.

Once the contact tracing details and pre-declaration have been received, a pack will be sent containing a numbered entrant sticker and vehicle occupant number along with a reminder regarding the wellbeing pre-declaration conditions and the need to update contact tracing details should the intended vehicle occupants change.

The pre-event pack will also include advice to entrants regarding the arrival times, check in and recording.

What is the process when I arrive at the start event at Barratt Reserve?

Vehicles displaying an entrant sticker will be allowed to enter the start site and will be directed to their start position.

Start Event Check Process

Using a pre-prepared entrant list, event staff will:

  • Check Entrant Sticker and vehicle registration align
  • Check # of occupants matches Entrant Sticker
  • Note arrival time
  • Place ‘checked’ sticker on vehicle
  • Direct the vehicle to proceed to the start row.

Should the number of occupants not align with the Entrant Sticker, the vehicle will be diverted to a ‘non-compliant’ area where further contact tracing details will be requested.

Entrant vehicles arrival will be in four designated time blocks and the Parade of Historic Motoring will be a continuous with the rolling cavalcade leaving Barratt Reserve from 7.30am until approximately 10.30am. The parade will start with the more modern vehicles leaving first followed by older vehicles. After 10.30 am the grounds at Barratt Reserved will not be accessible.

Vehicle flow through the Start Event will be managed by directing entrants to a nominated zone (start row). Each of the eight start rows (25 vehicle lanes; four each side of a central leaving roadway) will be in rotational use, allowing for event and security staff to clear each vehicle, before being required to join the cavalcade.

What is planned at the end event at the National Motor Museum?

The Bay to Birdwood Finish Event, at the National Motor Museum in Birdwood, is the official finish line for entrants in the Parade of Historic Motoring. Entrants will arrive in their vehicles at the Church Street checkpoint and have their completion of the event recorded. Entrants can then elect to continue on their way to their next destination or to take a short rest stop within the external grounds of the National Motor Museum (note: entry to the grounds will be dependent upon the vehicle displaying a ‘checked’ sticker from the Start Event).

In lieu of the regular Finish Event activities within the National Motor Museum grounds, the pre-event pack provided to entrants will include information on Adelaide Hills based restaurants, businesses and activities to encourage entrants to plan their ‘day out’ in the surrounding area. Note that there will be a limited time available for participants at the rest stop within the Museum grounds.

The pre-event pack will include advice to entrants regarding the COVIDSafe arrangements that will be in place for the event and the rest stop principles. Entrants will be advised that rest stops should be no longer than 30 minutes and that only basic refreshment and rest room facilities will be available (i.e. no entertainment, activities or seating).

The rest stop will be managed by directing entrants to a nominated parking zone. Parking zones will be staggered in 30 minute timeslots and have a maximum number of vehicles. The designated parking zones will be on rotational use, allowing for event and security staff to clear each zone at the end of each rest stop period.

The National Motor Museum will be closed to the public (including entrants) until 2pm on the day, by which time the majority of the entrants will have completed their rest stop and will be enjoying the hospitality of the greater Adelaide Hills area. On opening at 2pm, entry to the Museum will be managed in line with the current National Motor Museum’s COVIDSafe Plan. ALL entrants will be provided with a generous voucher to revisit the National Motor Museum at another time of their choosing.

The judging component of the Bay to Birdwood awards is normally conducted as part of the Finish Event. The technical judging of the vehicles, including the period correct attire of the occupants, will now take place the day before the parade and will be held at the Torrens Parade Grounds on Saturday 26 September – more details to come.

What's happening at the finish?

Participant vehicles will be welcomed into the grounds of the National Motor Museum in Birdwood. However, Birdwood will be a stopover where a comfort stop can be taken, some refreshments gathered before we ask participating vehicles to carry on and enjoy a wider Adelaide Hills experience by visiting the many and varied businesses and tourism operators that will welcome your support and business.

Spectators and visitors will not be allowed to enter the Finish site. The National Motor Museum will be closed until 2 pm. Bay to Birdwood participants will be offered a generous voucher for a return visit for you and a bunch of guests.

What happened to the alternative Start at Civic Park, Modbury?

This event has been cancelled for 2020 due to meeting the requirements of our COVIDsafe Management Plan.

How can I stay socially distanced during the Bay the Birdwood?

Except for rest room facilities, the publicly accessible areas at the Finish Event are outdoors only.

While queuing to enter the Museum grounds, entrants will be in their private vehicles.

Parking zones will be used to separate groups of entrants and event staff will direct the volume, arrangement and distancing of parking within each zone. Vehicles will be spaced at least 1.5m apart (side to side).

Distancing around portable and fixed restroom facilities will be guided by signage, bunting/queue stands and distance marking.  Fixed restroom facilities will have maximum capacity signage at entry points.

Distancing around refreshment facilities will be guided by signage, bunting/queue stands and distance marking.

There will be separate entry and exit pathways around refreshment and restroom facilities.

Patrons will be encouraged to remain in their vehicles as much as possible during their rest stop.

Patron distancing will be monitored by event and security staff.

What's happening along the route?

The Parade of Historic Motoring travels along a 72km route. SA Police estimates from previous events have calculated the number of spectators lining the route as ranging between 40,000 and 95,000. The number in any given year is highly weather dependent.

The History Trust is planning a livestream of the Parade of Historic Motoring as a strategy to reduce spectator numbers and density along the route. Promotion of the event on websites and social media will be in the context that the Bay to Birdwood 2020 is being presented as a COVIDSmart event, directing public to information on the live stream and encouraging spectators to join in from the comfort of their own home.

The History Trust will liaise with SA Police and local councils to develop strategies for popular spectator points along the route, within the context that spectators should be observing SA Government guidelines regarding physical distancing in public places.

For spectators

I am not an entrant - can I join the event at the start and the finish?

For 2020, the Start Event will be restricted to vehicle entrants only and ‘private event’ signage will be placed around Barratt Reserve. Security staff will be placed on the boundary and roadway entrances into the Reserve to prevent spectators from entering the Event site. Similarly, the end event will be for Bay to Birdwood participants only and the National Motor Museum will be closed until 2pm on Sunday 27 September.

The History Trust is planning a livestream of the Parade of Historic Motoring as a strategy to reduce spectator numbers and density along the route. Promotion of the event on websites and social media will be in the context that the Bay to Birdwood 2020 is being presented as a COVIDSmart event, directing public to information on the live stream and encouraging spectators to join in from the comfort of their own home.